Terms for Men's 10K

Event Rules & Guidelines

The following event rules and guidelines are intended to help produce an event which ensures the safety of all participants and meets the requirements of local government permits. GSi Events retains the right to refuse entry to anyone declaring false information on their application, not making the required payment, or otherwise failing to meet the entry requirements. In any and all circumstances GSi Events retains the right to refuse entry to any person.

IN THE INTEREST OF SAFETY: The Race Director and the Emergency Services reserve the right to stop the event at any time, if deemed necessary. These would be in circumstances beyond our control and no refunds would be given.

  • Each entrant must have their own My Details account to enter an event.
  • An email address is required for all entries. All correspondence will be via email. A separate email address for each participant is preferred but not required.
  • If using the same email address for two or more entries, each My Details account must have a different password.
  • Each entrant is automatically signed up to the official newsletter with training plans and event information. Entrants can opt out at any time by clicking here.
  • To register for the 10k you must be 15 years of age or older on event day.
  • Each participant must agree to the disclaimer and Terms & Conditions before participating in the event.
  • All participants take part at their own risk and a disclaimer waiving all claims against GSi Events and any party acting on its behalf must be completed by all entrants.
  • Registrants must be capable of completing the full distance, start line to finish line, within the event time requirement.
  • The event time requirement and age minimum apply to all forms of entry and event participation.
  • All participants must provide their full name and details of any health problems or medication upon entry in their My Details account.
  • By taking part, all participants confirm that they are happy for their names and any footage or photographs taken during their participation to be used to publicise any GSi Events Ltd event.
  • Any participant seeking accommodation in respect of a disability must submit a written request to the Registration Manager.
  • Participant race number bibs are specific personal identifiers and may not be exchanged with or transferred/ sold to any other person. Sale and/or transfer of race entry/bibs are strictly prohibited and will result in the disqualification and/or banning of any individuals involved from future events.
  • All entry fees are non-refundable and may not be deferred toward a future event.
  • Registration closure is determined and announced when event participation reaches the established capacity.
  • If paying by bank transfer a £4.00 per entry system fee will apply.
  • Customers have the right to cancel any entry (fee, bus and merchandise) made over the internet as long as it is done within 14 days of the original entry date.
  • Participants must follow instructions as given from all event officials including race staff, volunteers, medical personnel, security officers and city officials throughout the duration of the event.
  • All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. This means, for example, that urinating or defecating anywhere on or near the course shall be strictly prohibited except in toilet facilities. Anyone violating this rule of conduct shall be disqualified from the event and will be asked to leave the course.
  • Every participant shall be provided with an event bib number, which shall be conspicuously worn on the front (and back when applicable) during the event. The event bib number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate bib number.
  • Baby joggers, baby strollers, skateboards, Nordic sticks, rollerblades, unauthorized bicycles or any other wheeled device will not be permitted on the course.
  • Participants must begin the event during the official recognised starting times.
  • Runners can update their predicted time via the My Details page before entries close.
  • All participants must acknowledge and agree that personal information (including medical information entered in My Details or collected by event medical staff during or after the Event) can be stored, used and disclosed by the GSi Events Ltd in connection with the organisation, promotion and administration of the event and for the compilation of statistical information.

 

  • Participants will be assigned to “start pens” in accordance with the runners predicted time. The front start pen will be allocated on runner’s proof of qualifying time. Participants may update their predicted time via the ‘My Details’ page on the website before the predicted time deadline.
  • Participants shall assemble for the event in their assigned start pen no less than 15 minutes prior to the event start. Any participant attempting to enter the wrong start pen shall be required to start after all other participants have crossed the start line.
  • All participants shall enter the start pen from the rear unless otherwise directed by an event official.
  • Any person who climbs the fence/barrier or otherwise enters improperly shall be disqualified from the event.
  • Participants must begin the event during the official recognized starting times.
  • All participants must be positioned behind the starting line when starting.

 

  • Any participant who refuses to obey the directions of the event official, city official or course marshal, or who conducts himself/herself in an unsportsmanlike manner, or who is offensive by action or language to officials, volunteers, participants or spectators may be disqualified from the event and banned from future participation in any GSI event at the discretion of race officials.

  • Any participant who has been found by a course marshal, event official or surveillance equipment to have gained an unfair advantage by intentionally shortening the route of the race (“cutting the course”) shall be immediately disqualified from the event and banned from future participation in any GSI event at the discretion of race officials.

  • Any person who participates in the event without a current official event bib number or timing device or a bib or chip not officially assigned to him/her is subject to removal and disqualification from future events.

  • No persons are authorized to be on the course unless they are registered participants. Therefore, no person shall be allowed to accompany a participant if he/she is not registered in the event, nor shall any participant be allowed, without the permission of the event management, to receive assistance or refreshment from anyone during the progress of the event. Any person not properly displaying an authorized and issued bib number shall be directed to leave the course.

  • A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if the participant is deemed medically fit. If a participant becomes ill during or after the Event and/or receive medical attention or treatment either from event medical staff or any doctor or hospital, they must authorise such persons to provide details (including details of medical treatment) to the Medical Director of the event or others authorised by him.

      • The use of wheeled devices by participants or any other person authorized to be on the course shall be strictly limited to (a) authorised and registered competitive wheelchair participants and (b) authorized course marshals on bicycles. Baby joggers, baby strollers, skateboards, rollerblades, unauthorized bicycles or any other wheeled device will not be permitted.

      • UK Athletics rules state ’The wearing of headphones, or similar devices, (other than those medically prescribed), is not permitted in races on any single carriageway road that is not wholly closed to traffic. This restriction does not apply to races held on dual carriageways provided that there are clear, structured separations between the separate carriageways. Competition Providers of races held entirely on roads closed to traffic may apply this condition where appropriate to local circumstances. We allow bone conducting headphones which do not plug the ears and therefore allow the participant to hear their environment are advised if the participant wishes to listen to music during the event. 

      • Participants are responsible for their recognition and understanding of event signage, symbols and colour relating to participant maps, facilities and direction.

      • For a virtual challenge, participants are responsible for planning a safe route to complete the challenge distance.  It is advised to recce the route by walking, cycling or driving it ahead of completing your challenge.  All relevant guidance and rules for pedestrian use of roads and pavements must be followed. It is advised that participants share their route with others and tell them how long they expect to be away.  They are advised to update their contact with any changes to their plan to ensure their safety during the challenge.

      • It is the responsibility of the participant to participate only if they are medically fit and able to do so.  If at any point the participant feels unwell at any time, they must stop and seek assistance.

      • Medical personnel authorized by the event to do so may examine any participant who appears in distress. If in the sole opinion of authorised medical personnel it is in the best interest of the participant’s health and welfare, medical personnel may remove the participant from the event.

      • Participants must retire at once from the event if ordered to do so by a member of the event’s official staff, official medical staff, or any governmental authority, including fire and police officers.

      • Participants are responsible and assume liability for any and all medical expenses incurred as a result of training for and/or participation in the event, including but not limited to ambulance transport, hospital stays, physician and pharmaceutical goods and services.

      • Event officials reserve the right to delay, cancel, alter the route or suspend the event due to inclement weather in accordance with Emergency Protocol on severe emergencies and/or inclement weather.

 

Where an event is timed, the following rules apply;

 

  • All participants are assigned a chip timing device – this is embedded into your event number.

  • Gun time is the official time for top 10 prizes, except in instances of a controlled, staggered start. The official times shall be recorded from the start of the race by the starting gun to the point where the participant crosses the finish line. Times shall be rounded to the next highest second. Net times shall not be used for any purpose regarding professional athletes or Top 100 participants. 

  • Course Record (CR) or World Record (WR) time if broken by more than one individual is awarded solely to the overall male/female winner.

  • Official times for mass participants in will be the electronic timing device time (chip or net time) from when the participant crosses the start line to the point where the participant crosses the finish line.

  • Participants must wear their assigned timing device continuously from start line to finish line, to receive an accurate finish time.  It must be visible throughout the event, and must not be folded or twisted.

  • Participant chip or net times greater than the event time requirement (6 hours, 30 minutes for marathon distance, 3 hrs 15 minutes for half-marathon) will not be recognized as official.

  • Participants found to be wearing two or more timing devices during the race will be disqualified, and their results will not be recorded.

  • Participants with missing timing device times at official checkpoints will be reviewed and may be disqualified.

  • Participants must begin the event during the official recognized starting time in order to register an official course completion time.

  • All results will be fully available on the event website after each race. Where appropriate, full and final results will continue to be submitted to relevant parties for the purposes of verification of entries to other races and for ranking systems.

Refund policy

Customers of GSi Events have the right to cancel any entry made over the internet as long as it is done within 14 days of the original entry date. Otherwise, all entry fees are non-refundable and GSI Events Ltd retains the right to refuse entry to anyone declaring false information on their entry form, not making the required payment, or otherwise failing to meet the stated entry requirements.

 

Postponement

Planning of any event begins a minimum of 12-18 months prior to event day.  During this time, costs are incurred from the beginning of this process and covers everything from website hosting, marketing, event planning and risk assessing, right through to ordering of finisher’s items, and finally on the day for road closures, and infrastructure.  As such, all entry fees are non-refundable after the initial 14-day cancellation period as stated above.   

In the event of postponement (for example, in extreme weather conditions or due to government or local authority imposed restrictions), GSi Events Ltd retains the right to enact any of the following;

  • Reschedule the event to another date

  • Deliver the event as a virtual event

Participants would have their entry automatically transferred to either the virtual event, or to the rescheduled event date.

If a participant cannot attend the event on the rescheduled date, they will receive a voucher for no more than 50% of the value of their original entry, and any unfulfilled products which will be able to be used across a variety of available events.  The voucher will be valid for a minimum of 9 months but often longer. 

 

Cancellation

 

In the interests of safety, the Event Director and the Emergency Services reserve the right to stop an event at any time, if deemed necessary. These would be in exceptional circumstances beyond our control and no refunds would be given.

 

  • Event officials reserve the right, to modify, supplement or waive all or part of the event rules.
  • Participants shall be bound by any modification or supplement of the event rules published prior to the event. 
  • Failure to follow these event rules, as can be amended, will result in immediate disqualification, loss of prize money and removal from official results.
  • GSi Events Ltd reserve the right to update Terms & Conditions.  Any significant changes to Terms & Conditions will be communicated to entrants.

All merchandise items will be delivered by Royal Mail 2nd class post within 21 days of the order being placed.

If for any reason you are not satisfied with your merchandise you may return it within 15 days for exchange or refund providing the goods are unused and have all original tags. We are unable to accept back any goods that have been worn or laundered, unless they are faulty. Postage charged at the time of sale is non-refundable. Any return postage is covered by the customer. Please send returned goods to: GSI EVENTS, HILLHOUSE, MAIN STREET, KIRKNEWTON, EH27 8DR. Please include a short note stating why you are returning the item. If you would like a different size please include your return address.

Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than 30 days prior to the event date specifying the nature of and reasons for the request.

JS HELPER